It’s safe to say that most teams live and die by their ability to work together. The Economist writes: “In modern business, collaboration is next to godliness.”
Whether you’re collaborating on a website redesign, developing a video presentation to share with a project stakeholder, or updating your go-to-market strategy, your team needs the right tools to do their best work.
File sharing for teams is one of your most essential collaborative tools. Without a reliable way to sync and share up-to-date files, you risk working on the wrong files, sharing an outdated project file with a client, or wasting time re-doing work that’s already been done (but saved somewhere else).
If you wanted to share files a decade ago, you would spend hours uploading them to a handful of services or transfer them to a USB drive and walk across the office. Today, file-sharing tools are fast, affordable, and powerful. But which one is suitable for your team’s needs?
This guide will evaluate some of the best team file-sharing tools and how to use them effectively and efficiently.
The best file-sharing tools don’t just give you an easy way to send files. They become an indispensable part of how your team works. While many file-sharing services are simply one-off ways to send big files, we’re more interested in the cloud storage tools that keep your team in sync and your files safe and secure.
So before we get into the actual tools you want to use, let’s look at how we evaluated them.
Factors to select best file-sharing software
Let’s start with the big one. When sharing sensitive files or critical parts of a project, you need to know those files are safe and secure. Almost every other day, we hear about a massive data breach from seemingly “secure” companies. And the last thing you want is your team to be added to that list.
The file-sharing services that we looked at taking security to heart. They host locally, use their servers, and follow best practices for cloud security. For example, Planio’s new cloud storage solution exclusively uses on-premise, private cloud servers based in Europe to ensure the highest level of security.
While personal file-sharing tools like this are more expensive, it’s worth having your peace of mind.
In many scenarios, you’ll want to keep specific files private while others are open and accessible to everyone. This means choosing a cloud storage solution with vital roles and permissions that allow you to choose who can view and edit each file.
Accessibility also includes people outside of your company as well. With Planio Storage, you can share files and folders with a link to anyone inside or outside your company by clicking on the "Generate sharing link" in the sidebar, which you can copy to your clipboard.
File sharing is useless if you don’t know for sure that you’re sharing the correct files. Any file sharing tool worth its weight will synchronize files in real-time to ensure they have the right one no matter who’s working on a file.
However, you also ideally want to be able to access older versions of files and know when things have changed (and by whom).
Did someone update the copy on the client presentation? Do you want to check the old design to see if it’s better? Are there elements from an old product version you want to prioritize for a new release?
Planio’s file history keeps track of all changes to your shared files and lets you restore older versions if needed. This way, even if someone else has changed an important file, you can always revert to an older version if needed.
If collaboration is next to godliness for modern companies, then the organization is just below it. With the sheer number of files, docs, and projects being handled at any moment, your team must stay organized.
The file sharing services we looked at all provide easy and quick ways to organize, search, and preview files. Instead of spending hours searching for the correct file, you can find what you need and start working on it immediately.
You’ll never know when you need access to a file, and being hindered by a file-sharing tool that needs to be online can be a serious hassle. The tools we looked at all address this issue by offering mobile versions and offline access (and instant update and sync once you come back online).
One of the most common ways teams waste time is by jumping back and forth between multiple tools. Research shows that juggling two tasks simultaneously (like working on a project and then switching to download files from a separate tool) causes us to lose 20% of our productive time.
So why keep your file storage and sharing separate from where you’re doing your actual work?
The best file-sharing tools are deeply integrated with the rest of your work environment so you can stay productive and focused. Planio isn’t just for file sharing. It’s also a powerful project management tool that some of the world’s largest companies use.
Finally, you can’t go into life thinking that things won’t go wrong. But when it comes to cloud storage and sharing files, you need to know that your service has thought through every possible doomsday scenario.
While 99.99% uptime is optimal, errors can still happen, and data can still be corrupted or accidentally deleted. For added security, your file sharing tool should mirror critical data off-site to ensure nothing gets lost, even in a worst-case scenario.
Top tools for File Sharing
MASV (which seems to be short for "massive") is more about cloud transfer than cloud storage, but if you think about it, a lot of us use cloud storage primarily for sending files to others – and if that description fits you, then you might find MASV is worth investigating. Another benefit of choosing MASV is the flexible pricing, as you pay by the gigabyte. It's a pay-as-you-go system that means you're not locked into a subscription and only have to pay for what you use. Built primarily for creatives, could MASV work for your sector?
Features of MASV
- Activity Tracking
- Automatic Backup
- Customizable Branding
- Document Storage
- File Transfer
- Real Time Notifications
- Secure Data Storage
- Workflow Management, and many more.
Advantages of MASV
- The speed is up there with Aspera, FileCatalyst, Media Shuttle, etc. but at a fraction of the cost. No minimum monthly costs are a huge bonus, we only pay for what we use. Since implementing this in our business, we've delivered over 1.2TB to clients and broadcasters worldwide without any issues.
- Easy to use interface with only a few steps to get set up.
MASVis an app available on Insiderapps.com
Mesibo is a cloud communication platform that makes it remarkably simple to add real-time chat, voice, and video to mobile apps, and websites, in just a few hours. Mesibo underpins the complexities of messaging by providing a cross-platform API, ready-to-use UI, and a solid, scalable carrier-grade platform built from the ground up to support millions of concurrent calls & messages with low latency & high reliability.
Features of Mesibo
- Collaboration Tools
- Approval Process Control
- Access Control
- Application Development
- Code Refactoring
- Deployment Management
- Mobile Development
- Source Control, and many more.
- Mesibo underpins the complexities of messaging by providing a cross-platform API, ready-to-use UI, and a solid, scalable carrier-grade platform built from the ground up to support millions of concurrent calls & messages with low latency & high reliability.
- It can also create chatbots for customer support or conversational commerce.
- Mesibo is a real-time communication platform that lets you build real-time chat messaging, voice, and video calls in your mobile apps and websites in just a few hours. Mesibo SDK underpins the complexities of messaging by providing a cross-platform API, ready-to-use UI, and a solid, scalable carrier-grade platform built from the ground up to support millions of concurrent calls & messaging with low latency & high reliability.
Mesibo is an app available on Insiderapps.com
VoltusWave is a No-Code platform offering Business users/citizen developers the ability to create web and mobile apps without coding. VoltusWave makes it easy to build powerful Enterprise Applications in Minutes. At VoltusWave, they are developing an Application Platform as a Service(aPaaS), democratizing applications by enabling Business Users to Build their App (BYOA) – in a FAST, SIMPLE and EFFICIENT way. We are a team of technocrats disrupting the IT application development market by making “DYOA” (Do Your Own Application) with machine learning capabilities and deploying it on any cloud. Additionally, the software helps organizations on their Journey to Digital Transformation by providing a Unified, Machine Intelligent, Enterprise Application Platform As A Service combined with world-class consulting in Strategy.
Thus, VoltusWave is an aPaaS (Application Platform as a Service) company offering a no-code development platform enabling citizen developers to build enterprise-grade applications with zero-coding. VoltusWave develops strategic Solutions for marketing, sales, service, and operations for Businesses and Enterprises Globally through their Software Product platform.
Features of Voltas Wave
- Screen Designer
- Workflow Engine
- Table Designer
- Analytics Engine
- Rules Engine
- Scheduling Engine
- DIY Dashboards
- Image Management
- Document Management
- Search Options
- Machine Learning
- Conversational Apps
- Chat Bots
- Calendar Service
- Android/IOS & Web
- Location Services
- Authentication Scheme
- Portal Users, and many more.
Benefits of using Voltus Wave
- One can build web and mobile apps with no code
- One can Deploy on a bulletproof cloud-native infrastructure
- One can create powerful dashboards with no code
- One can integrate existing systems with ease.
- One can build no-code web services
- One can create complex workflows with no-code
- The software gives seamless integration with blockchain
- The software also has private and public app stores to publish apps
- It is available at affordable pricing
- It also has a drag and drops interface
Voltus Wave is an app available on Insiderapps.com